Conference

You can add a conference call event in your calendar and invite attendees by email.

To have access to Conference, the FortiVoice system administrator must update the FortiVoice phone system to give you the privilege to organize conference calls by adding your extension in Call Feature > Conferencing > User Conferencing.

To add a conference call event

1. Go to Conference.
2. In the calendar, click a date.
3. Complete the following fields:

   GUI field	Description
   Title	Add a title for the conference call event.
   Conference ID	The ID associated with the conference call. The FortiVoice system administrator defines this ID. This field is read-only.
   Attendee PIN	The PIN that an attendee must enter to join the conference call. You can use the one generated by the system or change it.
   Organizer PIN	The PIN that you must enter to host a conference call. Use the suggested PIN or specify your own code.
   Description	Optionally, add details about this conference call event.
   Location	Optionally, add information about the location of this conference call event.
   Start time	Both start and end times use the time zone setting available in Preferences > Display Preference. Select the time for the conference call event to start. If the event will last all day, do not select a start time but enable All day event below.
   End time	Select the time for the conference call event to end. If the event will last all day, do not select an end time but enable All day event below.
   All day event	Enable if the duration of the conference call will be an entire day.
   Recurrence	If you want the conference call event to be on a repeating schedule, click None, update the recurrence settings, and click OK.
   Attendee	Click Add Attendee, add the attendee details, and click Create. Repeat for every attendee.

4. To save the conference call event, click OK.

Example of an email received by an invited attendee

To set conferencing options

1. Go to Conference.
2. Click Conferencing Options.
3. You can perform the following tasks:
   • To record your own conference announcement using the phone, click Call me.
   • To import a pre-existing sound file, click Upload. Uploaded sound files must be WAVE files in mono 16 bit PCM (8000 Hz) compression format.
   • To play an uploaded sound file, click Play.
   • To erase an uploaded sound file, click Erase.
   • To download an uploaded sound file, click Download.