Conference
You can add a conference call event in your calendar and invite attendees by email.
|
To have access to Conference, the FortiVoice system administrator must update the FortiVoice phone system to give you the privilege to organize conference calls by adding your extension in Call Feature > Conferencing > User Conferencing. |
FortiVoice allows two types of conferencing:
- User conferencing: You can set up conferences using the FortiVoice user portal.
- Admin conferencing: The administrator can set up conferences using the FortiVoice web-based manager. For details, see the FortiVoice Phone System Administration Guide.
This section includes the following topics:
- Specifications for conference call events
- Adding a conference call event
- Setting the conference announcement
Specifications for conference call events
User conference call events include the following specifications:
- Attendee limit: The maximum number of attendees that can join a conference call event.
- Concurrent event limit: The maximum number of conference call events that you can simultaneously host.
- Event duration: There is no limit as to how long a conference call event can last.
The following table lists specifications for user conference call events.
|
FortiVoice model |
Attendee limit |
Concurrent event limit |
|---|---|---|
|
FVE-VM100 / FVE-100E |
8 |
3 |
|
FVE-VM200/FVE-200F |
8 |
3 |
|
FVE-300E |
8 |
3 |
|
FVE-VM500 / FVE-500E / FVE-500F |
20 |
3 |
|
FVE-VM1000 / FVE-1000E |
20 |
5 |
|
FVE-VM2000 / FVE-2000E / FVE-2000F |
20 |
6 |
|
FVE-VM3000 / FVE-3000E |
20 |
8 |
|
FVE-VM5000 / FVE-VM5000F |
20 |
8 |
|
FVE-VM10000 |
20 |
8 |
|
FVE-VM50000 |
20 |
10 |
Adding a conference call event
- Go to Conference.
- In the calendar, click a date.
- Complete the following fields:
GUI field
Description
Title
Add a title for the conference call event.
This field is mandatory.
Conference ID
The ID associated with the conference call.
The FortiVoice system administrator defines this ID.
This field is read-only.
Attendee PIN
The PIN that an attendee must enter to join the conference call. You can use the one generated by the system or change it.
Organizer PIN
The PIN that you must enter to host a conference call.
Use the suggested PIN or specify your own code.
Description
Optionally, add details about this conference call event.
Location
Optionally, add information about the location of this conference call event.
Start time
Both start and end times use the time zone setting available in Preferences > Display Preference.
Select the time for the conference call event to start.
If the event will last all day, do not select a start time but enable All day event below.
End time
Select the time for the conference call event to end.
If the event will last all day, do not select an end time but enable All day event below.
All day event
Enable if the duration of the conference call will be an entire day.
Recurrence
If you want the conference call event to be on a repeating schedule, click None, update the recurrence settings, and click OK.
Attendee
For details on the attendee limit for user conferencing, see Specifications for conference call events.
- Click Add Attendee.
- Add an email and a display name, and click Create.
- Repeat for every attendee.
- To save the conference call event, click OK.
Example of an email received by an invited attendee
Setting the conference announcement
- Go to Conference.
- Click Conferencing Options.
- You can perform the following tasks:
- To record your own conference announcement using the phone, click Call me.
- To import a pre-existing sound file, click Upload. Uploaded sound files must be WAVE files in mono 16 bit PCM (8 kHz) compression format.
- To play an uploaded sound file, click Play.
- To erase an uploaded sound file, click Erase.
- To download an uploaded sound file, click Download.