Configuring hotel management settings

Hotel Management > Setting lets you configure the Setting for the FortiVoice unit to interoperate with your PMS, set the room condition codes, such as setting 1 to represent that maid is present and 4 to represent the out-of-service status, and configure guest check in and check out actions.

Configure your PMS settings accordingly.

This section covers the various PMS protocols, checkin/checkout options, and minibar codes:

• To configure hotel management settings using the FortiVoice protocol
• To configure hotel management settings using the Micros protocol
• To configure hotel management settings using the Comtrol protocol
• To configure check in and check out actions
• To set minibar codes for room maids to order room items

To configure hotel management settings using the FortiVoice protocol

1. Go to Hotel Management > Setting > PMS.
2. Configure the following:

   GUI field	Description
   Enabled	Select to enable the PMS.
   Protocol	Select the FortiVoice protocol. This is the protocol that the FortiVoice unit will use to communicate with the PMS.
   Port	Enter the port number that connects to the PMS. Note that you need to use an adapter for the FortiVoice-PMS connection. From the port you configured, connect the PMS serial cable to the adapter and then connect the RJ45 cable from the FortiVoice unit to the adapter.
   Network Setting	Enter the IP address and netmask of the PMS. If the PMS uses serial connection to an adapter, enter the IP address and netmask of the adapter. If you have multiple PMSes, you may enter multiple trusted hosts.

3. Click Apply.

To configure hotel management settings using the Micros protocol

1. Go to Hotel Management > Setting > PMS.
2. Configure the following:

   GUI field	Description
   Enabled	Select to enable the PMS.
   Protocol	Select the Micros protocol. This is the protocol that the FortiVoice unit will use to communicate with the PMS.
   Serial connection	Select to connect to the PMS using a serial cable.
   LRC	Select to perform longitudinal redundancy check (LRC).
   Mode	Choose to use the FortiVoice unit as Server or Client when connecting to the PMS. If it is used as client, enter the server IP address in the Server field.
   Port	Enter the port number that connects to the PMS. Note that you need to use an adapter for the FortiVoice-PMS connection. From the port you configured, connect the PMS serial cable to the adapter and then connect the RJ45 cable from the FortiVoice unit to the adapter.
   Call billing	Select to activate call billing.
   Enable link establishment	If your PMS device needs the link establishment to exchange data with the FortiVoice phone system, select to activate this function.
   Network Setting	Enter the IP address and netmask of the PMS. If the PMS uses serial connection to an adapter, enter the IP address and netmask of the adapter. If you have multiple PMSes, you may enter multiple trusted hosts.
   Data sync	When the FortiVoice unit is connected to the PMS, it constantly receives all room-based information such as guest name, room privileges, and check in and check out times from the PMS. Fortinet recommends performing a manual data sync at off-hours because all related operations, such as check in and check out, are suspended during a data sync. Normally, you do not need to click the Data sync button because the data synchronization is automatic. However, if you need to perform a data synchronization, click Data sync.

3. Click Apply.

To configure hotel management settings using the Comtrol protocol

1. Go to Hotel Management > Setting > PMS.
2. Configure the following:

   GUI field	Description
   Enabled	Select to enable the PMS.
   Protocol	Select the Comtrol protocol. This is the protocol that the FortiVoice unit will use to communicate with the PMS.
   Mode	Choose to use the FortiVoice unit as Server or Client when connecting to the PMS. If it is used as client, enter the server IP address in the Server field.
   Port	Enter the port number that connects to the PMS. Note that you need to use an adapter for the FortiVoice-PMS connection. From the port you configured, connect the PMS serial cable to the adapter and then connect the RJ45 cable from the FortiVoice unit to the adapter.
   Call billing	This option is only available for Micros and Comtrol protocols. Select to activate call billing.
   Network Setting	Enter the IP address and netmask of the PMS. If the PMS uses serial connection to an adapter, enter the IP address and netmask of the adapter. If you have multiple PMSes, you may enter multiple trusted hosts.
   Data sync	When the FortiVoice unit is connected to the PMS, it constantly receives all room-based information such as guest name, room privileges, and check in and check out times from the PMS. Fortinet recommends performing a manual data sync at off-hours because all related operations, such as check in and check out, are suspended during a data sync. Normally, you do not need to click the Data sync button because the data synchronization is automatic. However, if you need to perform a data synchronization, click Data sync.

3. Click Apply.

To configure check in and check out actions

1. Go to Hotel Management > Setting > Option.
2. Configure the following:

   GUI field	Description
   Check In Action
   Reset	Set the guest information and room condition to make a room check-in ready. Privilege: Select to enable phone call restriction (internal, local, or long distance) and user privilege (option 1, 2, 3) for the room. If you choose this option, select a Privilege for the room user. For information on setting user privileges, see Configuring user privileges Guest name: Select to display room number or guest name on the room extension. In the Name field, enter %%NUMBER%% or %%NAME%%. Room condition: Select to clear any condition set for the room.
   Check Out Action
   Reset	Set the guest information and room condition to make a room check-out ready. Privilege: Select to enable phone call restriction (internal, local, or long distance) and user privilege (option 1, 2, 3) for the room. If you choose this option, select a Privilege for the room user. For information on setting user privileges, see Configuring user privileges Guest name: Select to display room number or guest name on the room extension. In the Name field, enter %%NUMBER%% or %%NAME%%. Room condition: Select to clear any condition set for the room. Voicemail: Select to clear all voicemails for the room extension. Wake-up call: Select to clear all wakeup call setups for the room extension.
   Advanced	Choose the order for room maids to request for room item by phone. You can choose to dial the item code or number first. For example, if you choose to dial code first and want to request for two beers (code 1) and three waters (code 2), you can dial 1*2*2*3. For information on item code, see To set minibar codes for room maids to order room items.

3. Click Apply.

To set minibar codes for room maids to order room items

1. Go to Hotel Management > Setting > Minibar Code.
2. Click New.
3. Enter the item name, for example, Beer.
4. Enter the item code, for example, 5.
5. Click Create.

   A room maid can dial the code to order things needed for the room using the room phone. For more information, see Advanced.