Preferences

The Preferences link on the left-hand navigation pane contains information you entered when registering on the FortiMail unit. You can use the Preferences link to modify the information.

Changing your password and idle timeout

To keep your email secure, it is important to choose a strong password, keep it secret, and change it regularly. This reduces the possibility that others could guess your password and access your FortiMail secure email account.

In addition to your password, the idle timeout can also affect your email account’s security. If you do not click any buttons or links in your account, by default, after one hour, it assumes that you are away from your desk and automatically logs you out. This helps to prevent others from being able to use your email account while you are away from your computer. For security reasons, Fortinet recommends that you do not increase or disable the idle timeout.

To change your password

1. Click Preferences.
2. Click Change Password.

A pop-up dialog appears that enables you to change your password.

3. In Current password, type your current password.
4. In New password and Confirm new password, type a new password.

If your password is not complex enough, it may be easy for others to guess your password and access your email. For better security, choose a password that is at least 8 characters long and contains a mixture of upper and lower case letters, numbers, and symbols. If you write down your password, be sure to store it in a safe place where others cannot find it or read it.

Be sure to remember your new password. If you forget your password, you must ask your network administrator to reset it.

5. Click OK.

The new password will take effect when you next log in. To test your new password, click Log Out, then log in again using your new password.

To change your idle timeout

1. Click Preferences.
2. In Idle timeout, select the length of time that FortiMail unit will wait for activity from you before it assumes that you are away from your computer and automatically logs you out.

If you increase this value, be sure that you log out of or lock your computer whenever you are away from it. If you do not, others may be able to physically use your own computer to access your email account.

3. Click Apply.

The new idle timeout will take effect when you next log in.

Changing your name

Your name entered in the First name and Last name fields identifies you to recipients. It is called a display name and often appears in double quotes ( “ ), and appears near to but is separate from your email address.

For example, if you receive an email whose From: line is:

"User One" <user1@example.com>

User One is the display name.

To change your display name

1. Click Preferences.
2. In First name, enter your first name as you want it to appear to recipients.
3. In Last name, enter your last name as you want it to appear to recipients.
4. Click Apply.

To see how your name will appear to recipients, you can click Compose Mail and send an email to yourself. When the email appears in your Inbox, verify the From column.

Setting your email display preferences

You can change the language and time zone of your secure mail account.

To change display preferences

1. Click Preferences.
2. In Language, select one of the installed languages. Available languages may vary by which ones your network administrator has installed.

Right-to-left languages, such as Arabic and Hebrew, may not display completely correctly in all web browsers. You can try another web browser if your current one does not fully support your language.

3. In Time zone, select your current time zone. When the FortiMail unit displays the Received Date of a message in your Inbox, for example, the time will be relative to your current time zone.
4. Click Apply.

Choosing the secure question and answer

If you forget your password to log in to the FortiMail unit, you can request for a new one by answering the secure question.

To choose the secure question and answer

1. Click Preferences.
2. In Secure question, select a question.
3. In Secure answer, enter the answer to the question you selected. Selecting Show clear text displays your password in plain text.
4. Click Apply.