Version:

Version:

Version:

Version:

Version:


Table of Contents

FortiVoice User Portal Guide

Adding a conference call event

Note

To have access to Conference, the FortiVoice system administrator must update the FortiVoice phone system to give you the privilege to organize conference calls by adding your extension in Call Feature > Conferencing > User Conferencing.

  1. Go to Conference.
  2. In the calendar, click a date.
  3. Complete the following fields:

     

    GUI field

    Description

    Title

    Add a title for the conference call event.

    This field is mandatory.

    Conference ID

    The ID associated with the conference call.

    The FortiVoice system administrator defines this ID.

    This field is read-only.

    Attendee PIN

    The PIN that an attendee must enter to join the conference call. You can use the one generated by the system or change it.

    Organizer PIN

    The PIN that you must enter to host a conference call.

    Use the suggested PIN or specify your own code.

    Select one of the following options:

    • Use voicemail PIN - This code is also used to access your voicemail messages and is stored on the FortiVoice phone system under Extension > Extension > User Setting, Phone Access.
    • Use personal code - This code is also used to access restricted calls and is stored on the FortiVoice phone system under Extension > Extension > User Setting, Phone Access.
    • Specific - You can specify your own code.

    Description

    Optionally, add details about this conference call event.

    Location

    Optionally, add information about the location of this conference call event.

    Start time

    Note

    Both start and end times use the time zone setting available in Preferences > Display Preference.

    Select the time for the conference call event to start.

    If the event will last all day, do not select a start time but enable All day event below.

    End time

    Select the time for the conference call event to end.

    If the event will last all day, do not select an end time but enable All day event below.

    All day event

    Enable if the duration of the conference call will be an entire day.

    Recurrence

    If you want the conference call event to be on a repeating schedule, click None, update the recurrence settings, and click OK.

    Attendee

    Note

    For details about the attendee limit for user conferencing, see Specifications for conference call events.

    1. Click Add Attendee.
    2. Add an email and a display name, and click Create.
    3. Repeat for every attendee.

     

  4. To save the conference call event, click OK.

Example of an email received by an invited attendee

Adding a conference call event

Note

To have access to Conference, the FortiVoice system administrator must update the FortiVoice phone system to give you the privilege to organize conference calls by adding your extension in Call Feature > Conferencing > User Conferencing.

  1. Go to Conference.
  2. In the calendar, click a date.
  3. Complete the following fields:

     

    GUI field

    Description

    Title

    Add a title for the conference call event.

    This field is mandatory.

    Conference ID

    The ID associated with the conference call.

    The FortiVoice system administrator defines this ID.

    This field is read-only.

    Attendee PIN

    The PIN that an attendee must enter to join the conference call. You can use the one generated by the system or change it.

    Organizer PIN

    The PIN that you must enter to host a conference call.

    Use the suggested PIN or specify your own code.

    Select one of the following options:

    • Use voicemail PIN - This code is also used to access your voicemail messages and is stored on the FortiVoice phone system under Extension > Extension > User Setting, Phone Access.
    • Use personal code - This code is also used to access restricted calls and is stored on the FortiVoice phone system under Extension > Extension > User Setting, Phone Access.
    • Specific - You can specify your own code.

    Description

    Optionally, add details about this conference call event.

    Location

    Optionally, add information about the location of this conference call event.

    Start time

    Note

    Both start and end times use the time zone setting available in Preferences > Display Preference.

    Select the time for the conference call event to start.

    If the event will last all day, do not select a start time but enable All day event below.

    End time

    Select the time for the conference call event to end.

    If the event will last all day, do not select an end time but enable All day event below.

    All day event

    Enable if the duration of the conference call will be an entire day.

    Recurrence

    If you want the conference call event to be on a repeating schedule, click None, update the recurrence settings, and click OK.

    Attendee

    Note

    For details about the attendee limit for user conferencing, see Specifications for conference call events.

    1. Click Add Attendee.
    2. Add an email and a display name, and click Create.
    3. Repeat for every attendee.

     

  4. To save the conference call event, click OK.

Example of an email received by an invited attendee