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Table of Contents

FortiVoice Phone System Administration Guide

Setting calendar reminder

You can schedule daily events and send event reminders. You first create a reminder record before setting up reminder events. One reminder record can contain multiple reminder events.

To schedule an event

  1. Go to Call Feature > Reminder and click New.
  2. Enable the reminder and add notes if required.
  3. Enter a name for the reminder.
  4. Click Create.
  5. In the reminder list, select the reminder record you just created.
  6. Click Edit in calendar mode.
  7. Double-click a date.
  8. Configure the following:

    GUI field

     

    Description

    Title

    Enter a name for the reminder event.

    Location

    Enter the location for the event.

    Start time

    Specify when the event starts.

    The start time uses the time zone setting available in System > Configuration > Time.

    Recurrence

    If you want the reminder event to be on a repeating schedule, click None, update the settings, and click OK.

    Description

    Enter any notes as required.

    Guest

    To add internal phone numbers, click +, select extensions, and click Close.

    To add an external phone number, enter a phone number in External, and click . The number is added to the Guest list.

    Reminder audio

    To send a reminder audio to the selected guest phones, select one of the following options:

    • Default: Select to send a beep sound as the reminder audio. To hear the beep sound, click Play, and save the GSM file.
    • Customized: Select to customize the reminder audio.
      1. Click Create New.
      2. You have two options to create a customized message:
        • To record a message, select an extension and click Call me. You can then follow the prompts to create a new message.
        • To upload a message that you have already recorded:
          • Make sure that the sound file you want to upload is a WAVE file (.wav) in PCM format and with a maximum size of 5 MB.
          • Click Upload.
          • Select the file and click Open.
      3. Click Close.
  9. Click Create, then Close.

Setting calendar reminder

You can schedule daily events and send event reminders. You first create a reminder record before setting up reminder events. One reminder record can contain multiple reminder events.

To schedule an event

  1. Go to Call Feature > Reminder and click New.
  2. Enable the reminder and add notes if required.
  3. Enter a name for the reminder.
  4. Click Create.
  5. In the reminder list, select the reminder record you just created.
  6. Click Edit in calendar mode.
  7. Double-click a date.
  8. Configure the following:

    GUI field

     

    Description

    Title

    Enter a name for the reminder event.

    Location

    Enter the location for the event.

    Start time

    Specify when the event starts.

    The start time uses the time zone setting available in System > Configuration > Time.

    Recurrence

    If you want the reminder event to be on a repeating schedule, click None, update the settings, and click OK.

    Description

    Enter any notes as required.

    Guest

    To add internal phone numbers, click +, select extensions, and click Close.

    To add an external phone number, enter a phone number in External, and click . The number is added to the Guest list.

    Reminder audio

    To send a reminder audio to the selected guest phones, select one of the following options:

    • Default: Select to send a beep sound as the reminder audio. To hear the beep sound, click Play, and save the GSM file.
    • Customized: Select to customize the reminder audio.
      1. Click Create New.
      2. You have two options to create a customized message:
        • To record a message, select an extension and click Call me. You can then follow the prompts to create a new message.
        • To upload a message that you have already recorded:
          • Make sure that the sound file you want to upload is a WAVE file (.wav) in PCM format and with a maximum size of 5 MB.
          • Click Upload.
          • Select the file and click Open.
      3. Click Close.
  9. Click Create, then Close.