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Table of Contents

FortiVoice User Portal Guide

Reminder

The Reminder menu allows you to add a reminder event in your calendar and set the extensions to which you want to send the event reminder calls.

To add a calendar reminder

  1. Go to Reminder.
  2. In the calendar, click a date.
  3. Complete the following fields:

    GUI field

    Description

    Title

    Add a name for the reminder event.

    Description

    Optionally, add a description for the reminder event.

    Location

    Optionally, add a location for the reminder event.

    Start time

    Note

    The start time uses the time zone setting available in Preferences > Display Preference.

    Specify when the reminder event starts.

    Recurrence

    If you want the reminder event to be on a repeating schedule, click None, update the settings, and click OK.

    Guest

    From the available and external lists, make your selections and click > to update the selected list. Guests in the selected list will receive your reminder event.

    Reminder audio

    To send a reminder audio to the selected guest phones, select one of the following options:

    • Default: Select to send a beep sound as the reminder audio. To hear the beep sound, click Play, and save the GSM file.
    • Customized: Select to customize the reminder audio.
      1.  Click Create New.
      2. You have two options to create a customized message:
        • Option 1: Select an extension and click Call me. You can then follow the prompts to create a new message.
        • Option 2: To upload a message that you have already recorded:
          • Make sure that the file meets the following requirements: 8 bit, 8 kHz, mono, and WAV file format.
          • Click Upload.
      3. Click Close.
  4. To save the reminder event, click OK.

Reminder

The Reminder menu allows you to add a reminder event in your calendar and set the extensions to which you want to send the event reminder calls.

To add a calendar reminder

  1. Go to Reminder.
  2. In the calendar, click a date.
  3. Complete the following fields:

    GUI field

    Description

    Title

    Add a name for the reminder event.

    Description

    Optionally, add a description for the reminder event.

    Location

    Optionally, add a location for the reminder event.

    Start time

    Note

    The start time uses the time zone setting available in Preferences > Display Preference.

    Specify when the reminder event starts.

    Recurrence

    If you want the reminder event to be on a repeating schedule, click None, update the settings, and click OK.

    Guest

    From the available and external lists, make your selections and click > to update the selected list. Guests in the selected list will receive your reminder event.

    Reminder audio

    To send a reminder audio to the selected guest phones, select one of the following options:

    • Default: Select to send a beep sound as the reminder audio. To hear the beep sound, click Play, and save the GSM file.
    • Customized: Select to customize the reminder audio.
      1.  Click Create New.
      2. You have two options to create a customized message:
        • Option 1: Select an extension and click Call me. You can then follow the prompts to create a new message.
        • Option 2: To upload a message that you have already recorded:
          • Make sure that the file meets the following requirements: 8 bit, 8 kHz, mono, and WAV file format.
          • Click Upload.
      3. Click Close.
  4. To save the reminder event, click OK.