Calendar

In Calendar, you can configure the following events:

• Reminder - Add a reminder event in your calendar and set the extensions to which you want to send the event reminder calls.
• Conference - Add a conference call event in your calendar and invite attendees by email.

Accessing the calendar

To access the calendar, click Calendar .

Adding a calendar reminder

1. In Calendar, select reminder.
2. Double-click a date.
3. Complete the following fields:

   GUI field	Description
   Title	Add a name for the reminder event.
   Description	Optionally, add a description for the reminder event.
   Location	Optionally, add a location for the reminder event.
   Start time	The start time uses the time zone setting available in Preferences > Display Preference. Specify when the reminder event starts.
   Recurrence	If you want the reminder event to be on a repeating schedule, click None, update the settings, and click OK.
   Guest	Select the internal and external phone numbers to which you want to send the event reminder call.
   Reminder audio	To send a reminder audio to the selected guest phones, select one of the following options: Default: Select to send a beep sound as the reminder audio. To hear the beep sound, click Play. Customized: Select to customize the reminder audio. Click Create New. You have two options to create a customized message: Option 1: Select an extension and click Call me. You can then follow the prompts to create a new message. Option 2: To upload a message that you have already recorded, click Upload. Make sure that the file meets the following requirements: 8bit, 8Khz, mono, and WAV file format. Click Close.

4. To save the reminder event, click OK.

Adding a conference call event

To have access to Conference, the FortiVoice system administrator must give you the privilege to organize conference calls.

1. In Calendar, select conference.
2. Double-click a date.
3. Complete the following fields:

   GUI field	Description
   Title	Add a title for the conference call event.
   Conference ID	The ID associated with the conference call. This field is read-only.
   Attendee PIN	The PIN that an attendee must enter to join the conference call. You can use the one generated by the system or change it.
   Organizer PIN	The PIN that you must enter to host a conference call. Select one of the following options: Use voicemail PIN - This code is also used to access your voicemail messages and is stored on the FortiVoice phone system under Extension > Extension > User Setting, Phone Access. Use personal code - This code is also used to access restricted calls and is stored on the FortiVoice phone system under Extension > Extension > User Setting, Phone Access. Specific - You can specify your own code.
   Description	Optionally, add details about this conference call event.
   Location	Optionally, add information about the location of this conference call event.
   Start time	Both start and end times use the time zone setting available in Preferences > Display Preference. Select the time for the conference call event to start. If the event will last all day, do not select a start time.
   End time	Select the time for the conference call event to end. If the event will last all day, do not select an end time.
   All day event	If the duration of the conference call will be an entire day, select the check box.
   Recurrence	If you want the conference call event to be on a repeating schedule, click None, update the recurrence settings, and click OK.
   Attendee	Click Add Attendee, add the attendee details, and click Create. Repeat for every attendee.

4. To save the conference call event, click OK.

Example email received by an invited attendee

Exiting the calendar

To exit the calendar and return to the main page of the user portal, click User portal .