Authority Letters
An Authority Letter is a legal document that grants FortiRecon the authorization to initiate takedown requests on your behalf. This letter is a mandatory component of the takedown process, demonstrating your ownership of intellectual property and your right to request the removal of infringing content.
Creating Authoring Letters
Perform the following steps to create a new Authority Letter. Click Save as Draft anytime during authority letter creation to save the draft and continue later.
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Navigate to Brand Protection > Take Down.
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Click Authority Letters.
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In the Authority Letters page, click + Add.
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In the Client Profile page enter the following information and click Next.
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Document Name: Name for the document.
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Organization Name: Your organization's name.
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Start & End Date: Start and end dates for the Authority Letter's validity. The subscription dates are pre-filled by default.
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Authorized User Name: Name of the person authorized to initiate take down requests.
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Designation: Designation of the person authorized to initiate take down requests.
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In the Company Details Overview page, click + Add Company to add a new company and enter the following details. .
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Company Name
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Primary Website
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(Optional) Registered Postal Address
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Click Save. The added company is listed. Click Edit under Actions to edit the company details or Delete to delete the added company.
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Click Next.
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In the Trademark Portfolio Management page, click + Add Trademark to add trademark details and enter the following information for each trademark.
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Trademark holder's name.
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Postal Address
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Country
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Trademarked Word
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Trademarked Symbol
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Registration Number
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Trademark Class
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Registration Office
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Select Yes if you have direct link to trademark search page and enter the trademark URL. Else, select No and upload the proof of trademark.
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Click Save. The added trademark is listed. Click Edit under Actions to edit the trademark details or Delete to delete the added trademark.
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Click Save.
Uploading the Signed Authority Letter
Once a new Authority Letter is created, you will receive an email containing Authority Letter Template in Word format and detailed instructions for completing and signing the Authority Letter. You can also download the Authority Letter Template from Authority Letters page in Brand Protection > Take Down.
To upload the signed Authority Letter, perform the following steps.
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Follow the instructions in the email to sign the Authority Letter.
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In FortiRecon portal, navigate to Brand Protection > Take Down.
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Click Authority Letters.
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Locate the relevant Authority Letter and click Upload Signed Authority Letter.
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Browse and upload the signed Authority Letter.
The uploaded Authority Letter will undergo an internal validation process. Any required changes or additional information will be communicated through comments in the FortiRecon portal and email alerts.
Viewing Authority Letter Status
The following status is displayed for Authority Letters.
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Draft : The Authority Letter is saved as draft. Click Actions > Edit to continue Authority Letter creation.
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In Progress: The Authority Letter has been created successfully. You can still make edits or delete it if needed.
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In Review: The signed Authority Letter has been uploaded and is being checked for validity.
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Rejected: There are issues with the Authority Letter. Check the comments for details. You can edit and re-upload the letter, or delete it.
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Expired: The Authority Letter's validity period has ended.