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Administration Guide

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Conference accounts

As a sponsor, if you have been granted permission in your administrator profile, you may create Conference accounts, which are bulk accounts in which the account information may be the same for all attendees, or unique to each conference attendee. Conference accounts ensure that attendees have the information they need to access the conference account ahead of time.

Before you create the conference account, determine how you want to manage attendee names and passwords. You may specify:

  • Individual names and passwords
  • The same name and password for all attendees (for example Seminar1, seminar123)
  • Individual attendee names and the same password for all.

If you select Individual Passwords, they will be generated by guest manager. Generated passwords do not include characters that could be difficult to identify, including: the number one, the letter l (ell), the uppercase letter I (eye), zero, upper or lowercase letter O. In addition, the template used to create the Conference accounts may have specific characters to be excluded from passwords.

Create accounts

The only change that can be made to a conference account is to reset passwords. If you require additional changes, you must delete the accounts and create new ones.

  1. Log into your sponsor account.
  2. The Guest/Contractor Accounts window is displayed. Administrators select Users > Guest/Contractor Accounts.
  3. Click Add.
  4. On the Add Account screen click Conference .
  5. Fill in the fields as needed.
  6. Click OK. The View Accounts screen opens with the account information in it. See Provide login information.
  7. Click Print to print out account and password information, or Close. These options are visible to you depending on the privileges you have in your profile.

E-mail cannot be sent to these conference attendees unless you enter an e-mail address for each attendee to whom you would like to send e-mail using the Modify User option on the user view.

SMS messages cannot be sent to these conference attendees unless you enter a mobile number and mobile provider using the Modify User option on the user view.

Guests also display on the user view. See User View.

Settings

Field

Definition

Template

Select a conference template.

Conference Type

The selection you make from the pull-down menu determines how user names and passwords are managed for the conference. If you click Generate Password, the Password is automatically populated. The length of the password is determined by the length requirement specified in the Conference template.

The available options are:

  • Individual User Names/Individual Passwords: Individual passwords are generated for each attendee. Conference members are required to enter their name and unique password.
  • Individual User Names/Shared Password: Enter a password in the Password field, or click Generate Password. Conference members are required to enter their name and the password that is shared among all conference attendees.
  • Shared User Name/Shared Passwords: Enter a password in the Password field, or click Generate Password. All conference attendees are required to enter the shared name and password.
Note

FortiNAC does not recognize or restrict system-generated passwords that may be offensive.

Conference Name

Enter the name of the conference. Note that the name of the conference appears as the User Name (conference attendee name) in the list of attendees created when you click Apply on this window.

This cannot be modified after the account is created. You must delete the account and create new conference accounts with a new name.

Password

Click Generate Password to generate a password or enter a password manually. Password must meet the minimum length designated in the selected Guest template. See the conference types listed above for additional details on generating Passwords.

Number of Attendees

Enter the maximum number of attendees who need network access.

Conference Start Date

Enter a date and time or click the Calendar icon.

Conference End Date

Enter date and time that attendees will no longer need network access. This defaults to the date and time calculated based on the number of hours entered in the Account Duration field in the template. For example, if the template Account Duration is set to 72 hours, the end date can be less than three days but it cannot be more than three days.

If this field is empty, no Account Duration has been entered in the template and you can choose any end date.

This date sets the User Expiration date for the Guest. A host registered to a guest inherits the setting for registered hosts in Global Aging. When the User expires, both the User and the Host are removed from the database. If the Host expires first, then only the Host is removed from the database.

There are two methods that work together for determining the length of time a guest account is active. The shortest duration of the two is the one that is used to remove a guest account from the database.

Account Duration (Hours): Option included in the guest template to limit the time a guest account created with this template remains in the database. If this is blank, the guest account end date is used. The Account Duration starts only when the guest user first logs in. For example, you could create a guest account with a date range that spans one week and if the account duration was 24 hours, they would be able to log in for one 24 hour period any time during that week

Account End Date: Option included on the Add Guest Account dialog to determine the date on which the guest account expires. This field is required when a guest account is created.

Conference accounts

As a sponsor, if you have been granted permission in your administrator profile, you may create Conference accounts, which are bulk accounts in which the account information may be the same for all attendees, or unique to each conference attendee. Conference accounts ensure that attendees have the information they need to access the conference account ahead of time.

Before you create the conference account, determine how you want to manage attendee names and passwords. You may specify:

  • Individual names and passwords
  • The same name and password for all attendees (for example Seminar1, seminar123)
  • Individual attendee names and the same password for all.

If you select Individual Passwords, they will be generated by guest manager. Generated passwords do not include characters that could be difficult to identify, including: the number one, the letter l (ell), the uppercase letter I (eye), zero, upper or lowercase letter O. In addition, the template used to create the Conference accounts may have specific characters to be excluded from passwords.

Create accounts

The only change that can be made to a conference account is to reset passwords. If you require additional changes, you must delete the accounts and create new ones.

  1. Log into your sponsor account.
  2. The Guest/Contractor Accounts window is displayed. Administrators select Users > Guest/Contractor Accounts.
  3. Click Add.
  4. On the Add Account screen click Conference .
  5. Fill in the fields as needed.
  6. Click OK. The View Accounts screen opens with the account information in it. See Provide login information.
  7. Click Print to print out account and password information, or Close. These options are visible to you depending on the privileges you have in your profile.

E-mail cannot be sent to these conference attendees unless you enter an e-mail address for each attendee to whom you would like to send e-mail using the Modify User option on the user view.

SMS messages cannot be sent to these conference attendees unless you enter a mobile number and mobile provider using the Modify User option on the user view.

Guests also display on the user view. See User View.

Settings

Field

Definition

Template

Select a conference template.

Conference Type

The selection you make from the pull-down menu determines how user names and passwords are managed for the conference. If you click Generate Password, the Password is automatically populated. The length of the password is determined by the length requirement specified in the Conference template.

The available options are:

  • Individual User Names/Individual Passwords: Individual passwords are generated for each attendee. Conference members are required to enter their name and unique password.
  • Individual User Names/Shared Password: Enter a password in the Password field, or click Generate Password. Conference members are required to enter their name and the password that is shared among all conference attendees.
  • Shared User Name/Shared Passwords: Enter a password in the Password field, or click Generate Password. All conference attendees are required to enter the shared name and password.
Note

FortiNAC does not recognize or restrict system-generated passwords that may be offensive.

Conference Name

Enter the name of the conference. Note that the name of the conference appears as the User Name (conference attendee name) in the list of attendees created when you click Apply on this window.

This cannot be modified after the account is created. You must delete the account and create new conference accounts with a new name.

Password

Click Generate Password to generate a password or enter a password manually. Password must meet the minimum length designated in the selected Guest template. See the conference types listed above for additional details on generating Passwords.

Number of Attendees

Enter the maximum number of attendees who need network access.

Conference Start Date

Enter a date and time or click the Calendar icon.

Conference End Date

Enter date and time that attendees will no longer need network access. This defaults to the date and time calculated based on the number of hours entered in the Account Duration field in the template. For example, if the template Account Duration is set to 72 hours, the end date can be less than three days but it cannot be more than three days.

If this field is empty, no Account Duration has been entered in the template and you can choose any end date.

This date sets the User Expiration date for the Guest. A host registered to a guest inherits the setting for registered hosts in Global Aging. When the User expires, both the User and the Host are removed from the database. If the Host expires first, then only the Host is removed from the database.

There are two methods that work together for determining the length of time a guest account is active. The shortest duration of the two is the one that is used to remove a guest account from the database.

Account Duration (Hours): Option included in the guest template to limit the time a guest account created with this template remains in the database. If this is blank, the guest account end date is used. The Account Duration starts only when the guest user first logs in. For example, you could create a guest account with a date range that spans one week and if the account duration was 24 hours, they would be able to log in for one 24 hour period any time during that week

Account End Date: Option included on the Add Guest Account dialog to determine the date on which the guest account expires. This field is required when a guest account is created.