Grouping contacts

Contact groups are a common set of address book information that FortiMail webmail users have access to when they compose email. For details on how to use contact groups, log in to FortiMailwebmail and click Help.

Domain & User > Address Book > Contact and other related menus appear only if either: in server mode in gateway and/or transparent mode, if Email Continuity is enabled.

To configure a contact group

1. Go to Domain & User > Address Book > Contact Group.

2. Click New.

3. Configure the following:

   GUI item	Description
   Domain	Select either System or the name of a protected domain to which the contact group belongs. See Configuring protected domains.
   Name	Enter a unique name

4. Click Create.

   The contact group now exists, but does not contain any contacts yet.

5. If you created the group in a protected domain, then from the Domain dropdown list, select the name of the protected domain to which the contact group belongs. (Otherwise, initially the group does not appear because by default, Domain is System.)

6. Double-click the group to enter it.

   The tab now displays a filtered list, showing only the contacts that are in the group. If you want to return to the list of groups and select another, click the Back button at the top left of the tab.

7. Select one or more contacts.

   If you need to add contacts, either click New or More > Import. For details, see Adding contacts to the address book.

   If you have many contacts, and need to find an existing contact in the group, click Search, type text that matches one of the fields (for example, the display name or last name), and then press Enter. The group is filtered to show only the search results.

8. Click the More button and then select either Manage Group > Add to Group or Manage Group > Delete From Group.

   If you delete a contact on Domain & User > Address Book > Contact Group, contacts are not removed from everywhere on FortiMail — only removed from the group.

9. Configure the following:

   GUI item	Description
   Domain	Select either System or the name of a protected domain to which the contact group belongs. The list in Available group(s) is filtered by this selection.
   Available group(s)	If you want to add a contact to the group, then select the contact group, then click the > button to move it to Selected group(s).
   Selected group(s)	If you want to remove a contact from the group, then click the < button to return it to Available group(s).