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Table of Contents

Administration Guide

Configuring email archiving exemptions

After setting up email archiving policies, use the Exempt Policy tab to prevent the FortiMail unit from archiving certain email.

To access this part of the web UI, your administrator account’s:

  • Domain must be System
  • access profile must have Read or Read-Write permission to the Others category

For details, see About administrator account permissions and domains.

To view and configure archiving exemptions
  1. Go to Email Archiving > Policy > Exempt Policy.
  2. GUI item

    Description

    Move

    (button)

    Click a policy to select it, click Move, then select either:

    • Up or Down, or
    • After or Before, which opens a dialog, then in Move right after or Move right before indicate the policy’s new location by entering the ID of another policy

    FortiMail units match the policies in sequence, from the top of the list downwards.

    Status

    To enable an email archiving exemption policy, mark its check box.

    ID

    Displays the identification numbers of the policy. IDs are generated by the FortiMail unit.

    Type

    Displays the policy type. The three types are pre-defined. See step In Policy type, select one of the following on which to base the exemption: of Click New to add an entry or double-click an entry to modify it..

    Account

    (column)

    Displays the email archive account names.

    Pattern

    Displays the pattern that the FortiMail unit will use when evaluating email for a match with the policy.

  3. Click New to add an entry or double-click an entry to modify it.
  4. A dialog appears.

  5. From the Account drop-down list, select the archive account that you want to apply the exemption to. Click New to create an archive account or Edit to edit an account.
  6. In Policy type, select one of the following on which to base the exemption:
  • Sender Address: The FortiMail unit checks the sender email address for the specified pattern. Use an asterisk (*) wildcard when specifying a partial address.
  • Recipient Address: The FortiMail unit checks the recipient email address for the specified pattern. Use an asterisk (*) wildcard when specifying a partial address.
  • Spam emails sic: The FortiMail unit does not archive email it determines as spam. The spam email includes email detected by antispam profiles and email detected by content profiles which have the “Treat as spam” action enabled.
  • In Pattern, specify what attributes the messages must have to be exempted from the archive. Enter a pattern for the selected policy type, such as *@example.com. If you select Spam emails as the policy type, no pattern is required.
  • Enable Policy status.
  • Click Create.
  • Configuring email archiving exemptions

    After setting up email archiving policies, use the Exempt Policy tab to prevent the FortiMail unit from archiving certain email.

    To access this part of the web UI, your administrator account’s:

    • Domain must be System
    • access profile must have Read or Read-Write permission to the Others category

    For details, see About administrator account permissions and domains.

    To view and configure archiving exemptions
    1. Go to Email Archiving > Policy > Exempt Policy.
    2. GUI item

      Description

      Move

      (button)

      Click a policy to select it, click Move, then select either:

      • Up or Down, or
      • After or Before, which opens a dialog, then in Move right after or Move right before indicate the policy’s new location by entering the ID of another policy

      FortiMail units match the policies in sequence, from the top of the list downwards.

      Status

      To enable an email archiving exemption policy, mark its check box.

      ID

      Displays the identification numbers of the policy. IDs are generated by the FortiMail unit.

      Type

      Displays the policy type. The three types are pre-defined. See step In Policy type, select one of the following on which to base the exemption: of Click New to add an entry or double-click an entry to modify it..

      Account

      (column)

      Displays the email archive account names.

      Pattern

      Displays the pattern that the FortiMail unit will use when evaluating email for a match with the policy.

    3. Click New to add an entry or double-click an entry to modify it.
    4. A dialog appears.

    5. From the Account drop-down list, select the archive account that you want to apply the exemption to. Click New to create an archive account or Edit to edit an account.
    6. In Policy type, select one of the following on which to base the exemption:
    • Sender Address: The FortiMail unit checks the sender email address for the specified pattern. Use an asterisk (*) wildcard when specifying a partial address.
    • Recipient Address: The FortiMail unit checks the recipient email address for the specified pattern. Use an asterisk (*) wildcard when specifying a partial address.
    • Spam emails sic: The FortiMail unit does not archive email it determines as spam. The spam email includes email detected by antispam profiles and email detected by content profiles which have the “Treat as spam” action enabled.
  • In Pattern, specify what attributes the messages must have to be exempted from the archive. Enter a pattern for the selected policy type, such as *@example.com. If you select Spam emails as the policy type, no pattern is required.
  • Enable Policy status.
  • Click Create.